2025 Schedule of Fees and Payment Information
The fees charged by the College are structured such that annual Fee and Levy amounts are invoiced to family accounts in late November each year, prior to the commencement of the following academic year.
Fees for each academic year are comprised of the below:
- Tuition/Program Fees
- Capital Levy
- Payroll Tax Levy
- Expeditions Fee (for Years 5 to 10 only)
2025 Fees and Levies
Expedition Fees
Students in Years 5 to 10 undertake elevated Expedition experiences, the cost of which will be invoiced separately to parents (50% of the estimated cost invoiced upfront in the annual fee run and the balance near time of departure).
Please note:
- Costs of non-compulsory camps/trips, immersion experiences, artistic performances, etc are payable in addition to the above
- Some small additional costs/charges may be applied to family fee accounts as required.
Fee invoices and statements
Please note that the College will provide an invoice/statement to families following the annual invoicing process in November each year and further statements quarterly in April, July and October.
Fee Discounts
The College offers a range of discounts – from an Early Payment Discount (approximately 3% of Tuition & Program Fees) to Family Discounts for Tuition & Program Fees and the Capital Levy.
Payments options
The College accepts payments towards Fee and Levy amounts via two methods:
- Early Payment of all fees/levies prior to 31 December for the following academic year
- Monthly Payments via Direct Debit – ten (10) monthly payments, scheduled to be deducted from your bank account or credit card on the 15th of each month, from February to November.
Any alternative to the above arrangements, being the payment of tuition/levies/program fees either via the Early Payment or Monthly Direct Debit mechanisms, must be addressed with the College Finance Department and confirmed by the Director of Finance & Business and/or Principal. In these instances, additional information may be required to be provided by families and any alternative arrangements agreed to will be confirmed via specific written agreement with the College.
Payments for additional fees, levies, charges, etc can be made via (see Payments section below):
- BPAY
- College Payments Portal
Compulsory Fees and Levies
Program Fees
The intention of our Program Fees are to specifically fund costs incurred in the provision of curricular, co-curricular and faith & service based programs and activities that relate only to students in particular year levels. Some of the major elements of the Program Fees are outdoor education/expeditions programs, additional costs for the APS sports program (including specialist sports coaches), classroom technology requirements for year levels that are not yet required to provide a privately owned computer, excursion and incursion costs, faith & service based retreats, compulsory music programs, etc.
Capital Levy
The monies the College receives in relation to this levy are used to fund its annual capital expenditure requirements. Annual capital expenditure requirements of the College include facilities improvements, acquisition of information technology infrastructure and hardware/computers, various grounds and maintenance equipment, vehicles, significant items of sports equipment, minor improvements to existing classrooms and facilities, etc.
Annual capital expenditure requirements of the College include acquisition of information technology infrastructure and hardware/computers, various grounds and maintenance equipment, vehicles, significant items of sports equipment, minor improvements to existing classrooms and facilities, etc.
Payroll Tax Levy
The removal of the Payroll Tax exemption by the State Government will have a significant financial impact to the College and its operations going forward. These Payroll Tax changes took effect on 1 July 2024 and will continue to be in place throughout 2025. The College has determined that it will apply a Payroll Tax Levy to each student to fund this additional cost.
Additional Levies and Charges
Additional levies and charges will apply in relation to students participating in our rowing and snow sports programs as well as those undertaking various non-compulsory activities such as musical instrumental lessons and group performances, musical instrument hire, artistic/creative arts performances, specialist sporting programs, camps, etc.
Kindergarten
Our Early Years staff can provide further information in relation to availability of individual weekdays. Please note we operate under strict capacity requirements and will endeavour to meet your needs wherever possible.
Before and After School Care
We provide an out of hours care service for students on both a before (from 7:30am) and after school (3:00pm - 6:00pm) basis. The fee is $40 for before school care and $50 for after school care.
Payments
The College accepts two methods of payment for Fee and Levy amounts:
- Early Payment of Fees prior to 31 December for the following year’s tuition and levies - Payments can be made via:
- BPAY - see below information
- Credit Card - Payment via College Payments Portal, see below link
- Monthly Payments via Direct Debit - Tuition Fees and Levies for the year will be directly debited from your nominated bank account or credit card in ten equal monthly instalments from February to November, with payment occurring on the 15th day of each month.
Payments for additional fees, levies, charges, etc can be made via:
- BPAY - see below information
- Credit Card - Payment via College Payments Portal
Contact Us
For questions and queries regarding family fee account or payments matters please contact the Finance Department on: 9854 5419 or 9854 5415, or alternatively via email at accounts@xavier.vic.edu.au
